Volunteers Frequently Asked Questions

Volunteers Frequently Asked Questions

How do I register/sign up as a volunteer?

Register here

When I register am I signing up for the whole event?

You have the option to sign up for the day(s) that suit your availability, however, a preference is given to volunteers who can commit to all the days.

I wish to be a reserve/on-call volunteer.

We are always looking for additional volunteers that we can call upon during the week.  If you are interested as an emergency volunteer, you will be able to register via the volunteer registration form and mark the days you are available and what areas interest you. 

Do I need a Working with Children's card (WWC)

All volunteers for the regatta are required to hold a Working With Children's card (WWC).  Please visit the website to apply for a WWC card.  Fill in  the online form, print out the form (only takes less than 5 min) with a passport photo, and take it to Australia Post.  There is no cost on you, only your time to fill in the application and visit Australia Post. Working With Children's Online Application

If you do have a valid WWC you will need to update your details:  Include our details as an organisation you volunteer with:   

Australian Sailing
3 Aquatic Drive, Albert Park  3206
Organisational codes: 42

Please note: We will be expecting a confirmation letter to arrive from the Department of Justice.  

For interstate/overseas visitors who do not usually live in Victoria and hold an equivalent interstate WWC check and do child-related work in Victoria for a period of up to 30 days in the same calendar year you do not needs a WWC. After 30 days you will need to apply for a WWC in the state of Victoria.

If you have any questions regarding the WWC please contact your club or the Australian Sailing Victorian office  >> staff contacts

Parking

There is onsite paid car park available to competitors, volunteers and support personal, please note this area has a maximum time limit up to four (4) hours.

Free car parking is located on the side streets around Royal Brighton Yacht Club with and without time limits. 

Click here to view map.

Volunteer Roles

There are many roles that you can assist, on-water and on-shore. These include;

Volunteer Packs

Onsite Volunteer Registration is done at the Regatta Office in the Jock Sturrock building during the standard opening hours. All volunteers are required to Sign On every day you are attending the regatta. 

Volunteer Lunch

Lunch packs will be made available to your Course Race Officer (CRO) each morning at the Race Management briefing held daily.  The CRO nominates a volunteer to pick up the lunches to be handed out each day when the course team meet with the CRO.

Personal Belongings

If any volunteers have personal items e.g. keys, wallet, etc., please pass the items to the Regatta Office who can look after your personal belongs for the day.

What is a Partner Club?

Partner Club is a club assisting and delivering a course at Sail Melbourne.

My club is not a Partner Club, can I volunteer?

You don’t need to be a member of a Partner Club, all volunteers are welcomed to assist and gain experience at Sail Melbourne.

When does the volunteer roster come out?

The volunteer roster will be sent out closer to the event.

If you have any questions please contact: RBYC Boating Manager -  Colin Burgess -  boatingmanager@rbyc.org.au, 0418 240 313

Do I have a team leader?

Yes. All volunteers will be assigned a team leader.  The team leader is your contact for the whole event.  If you need to change a day or session please email your team leader who will try to facilitate to your request.

Who is my team leader?

The team leader for on water roles is the Course Race Officer. Onshore there is a Registration Team Leader and a Beach Crew Team Leader.  They will be your contact before, during and after the regatta.

What do I need to bring if I’m on the water?

As we get closer to the event, details of your team leaders will be emailed to all volunteers providing you with their contact details.

Each on water course has Team Leaders responsible for each course. Details on this will be available closer to the event.

Are my details confidential?

Only your team leader has access to your personal medical information, however to assist in your team’s communications your contact details will be shared to all members of your team. 

Will there be a briefing before we start the event?

There will be a briefing and race official seminar prior to the event. Details regarding this will be provided shortly. 

Race Management Vessels

If Race Management vessels require a fob key to access the marina, a deposit of $50  is required by the club; the deposit will be returned when the fob is returned.   This allows race management to access the marina at any time during the regatta.  Further information contact RBYC Boating Manager -  Colin Burgess -  boatingmanager@rbyc.org.au, 0418 240 313

What are the access times to the marina?

The hours of access to the marina are:

The club gate will be opened between the following times;

• 0830 – 1200 hrs Gate Open does not require a fob key
• *1200 – 1400 hrs Marina gate will be closed  
• 1400 – 1600 hrs Gate will be opened

* A volunteer will be placed on the gate to provide access to the marina.